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Meeting
Minutes
FRANCIS HOWELL HIGH SCHOOL CHOIR
Minutes of the Executive and Booster Board Meetings
http://www.fhhschoir.org/index.html
March 31, 2014
A meeting of the Executive Board of
the Francis Howell High School Choir was held at 6:00pm on Monday, March 31,
2014 at Panera on Mid Rivers.
Those in attendance were:
Kurt
Snider Lisa Hutson
Karey Fitzpatrick
Mary
Hediger
Michelle Cummings Pat Hutfless
Rene Cope
Karen Kaminski
Susan Parker
Schedule
Executive Meetings: 4/28
Booster Meetings: Immediately following Exec Meetings 4/28
Snack Sales: Mar 31 – Apr 4, 2014
Festival in the Park: Apr 11-13, 2014
Spring Concert: April 24, 2014 at Zion Lutheran Church
State Solo and Ensemble: May 3, 2014 at Mizzou
Singer’s Choice Concert: May 15, 2014 at FHHS Auditorium
Picnic: May 18, 2014
Treasurer’s Report: Madrigal receipts are still due. We are still missing payment on a few silent
auction items. All other accounts are up
to date.
2014 – 2015
Booster Officers: Karey will reach out to a few people
and attempt to fill open positions.
President – Mary Hediger
Madrigal Coordinator – Karen
Kaminski
Treasurer –
Secretary – Pat Hutfless
Webmaster – Tracy Rera
Fundraising/Volunteer Coordinator –
Susan Parker
Twitter: Karey has set up a choir twitter
account FHHS Choir.
Fundraising: Mary Hediger suggested
GoFundMe.com as a crowd funding way that the children might set up individual
accounts to help with their choir accounts.
Mary reviewed information to try to lock down a plan for the Rascal’s
game. We discussed whether to include a
voucher for food for $6.
Spring Concert: The concert is April 24th. Michelle will set up the
volunteer sign
up. We need around 8 volunteers. Tickets – 2, CD Sales – 1, Chaperones – 2
before, 2 – during, Rascals tickets – 1.
We are not able to use the fellowship hall following the concert, so we
will plan to do the cake reception after singer’s choice on May 15th.
Choir Picnic: May 18th at 1:00 –
5:00pm at the Cottleville Park Pavillion.
The president books the pavilion after Jan 1st every
year. We usually have the picnic the
weekend after Mother’s Day. Hediger’s
will bring a sound system.
Sides –
Concert, Chamber and Chorus
Desserts –
Treble, Women’s Chamber
Meat &
Drinks (Supplied by board), Water – Hediger’s, Soda – Snider’s, Walmart Chicken
- ?
Mary Hediger
and Pat Hutfless getting picture frames for senior gifts. Frames are $21.55 each. They are 8x10 frames that hold
a 4x6 photo
from personalizationwall.com.
KC Trip: Permission forms went out last
week. They are due Monday the 7th.
Karey will send an email with the school presentation to parents. The students need to take their concert
attire.
Recruiting: Karey is holding a recruiting breakfast during
Howell time on Wednesday, April 9th.
She also offered to bring students to classrooms during EOC’s for 10
minute singing breaks between testing.
We discussed holding events after school such as a coffee house night or
Karaoke/open mic night. Viking Way
Spring celebration on April 16th might also be an opportunity to do
a fun performance.
Robe Update: Choir robes arrived on
Friday. The boosters have a commitment
of $2645. The choir has a master list of
robe numbers versus height. Need to put
the robes the correct garment bags.
Debbie Cusimano offered to come in and help do the inventory.
Snack Sales: Snack sales are this week. We still need one person for Friday.
www.SignUpGenius.com/go/409084EABA92CA75-fhhs3
Scholarship: Karey has an application she is
developing for a scholarship for current FHHS seniors in choir who will have a
major or minor in music in college. We
discussed setting the scholarship value at $500.
Next Executive Meeting – April 28 at
FHHS Choir Room
Important
upcoming dates -
3/31 – 4/4/14 Snack Sales
FHHS
4/11 – 13/14 Festival
in the Park
Kansas
City
4/24
Spring Concert Zion
Lutheran Church
5/3
State Solo &
Ensemble Contest
Mizzou
5/15
Singer’s Choice
FHHS Auditorium
5/18 Picnic
Cottleville Legacy Park
The executive meeting adjourned at 8:30pm. ____________________________________________________________ FRANCIS HOWELL HIGH SCHOOL CHOIR
Minutes of the Executive and Booster Board Meetings
http://www.fhhschoir.org/index.html
February 24, 2014
A meeting of the Executive Board of
the Francis Howell High School Choir was held at 5:45pm on Monday, February 24,
2014 at FHHS Choir Room.
Those in attendance were:
Kurt
Snider Lisa Hutson
Karey Fitzpatrick
Mary
Hediger
Michelle Cummings Pat Hutfless
Rene Cope
Steve Kiewiet
A meeting of the Boosters of the
Francis Howell High School Choir was held at 6:00pm on Monday, February 24,
2014 at FHHS Choir Room.
Those in attendance were:
Kurt
Snider
Lisa Hutson
Karey Fitzpatrick
Mary
Hediger
Michelle Cummings Pat Hutfless
Rene Cope Steve
Kiewiet
Cindy Angeli
Susan Swoboda
Karen Kaminski
Lori Kem
Scheduling.
Executive Meetings: 3/31, 4/28
Booster Meetings: Immediately following Exec Meetings 4/28
Snack Sales: Mar 31 – Apr 4, 2014
District Solo/Small Ensemble
Contests: March 1, 2014 at Fort Zumwalt East
State Large Ensemble Contests: March 7, 2014 at Fort Zumwalt South
Festival in the Park: Apr 11-13, 2014
Spring Concert: April 24, 2014 at Zion Lutheran Church
State Solo and Ensemble: May 3, 2014 at Mizzou
Singer’s Choice Concert: May 15, 2014 at FHHS Auditorium
Picnic: May 18, 2014
Rascal’s
Tickets: Mary is
talking with the Rascals about a , and the choir is considering performing at a
game on August 16th, 17th, 30th or 31st.
Treasurer’s
Report: Updated on Feb 24th. Madrigal receipts
are still due.
District Solo
& Ensemble Contest: We have a record 50 students performing in 34 events. The boosters will provide a small amount of
money to thank the accompanists, Sally Mason and John Varwig for the work they
do to support our students.
Senior Night: This year senior night was at a
girl’s basketball game in February. Some
discussion about having senior night for next year’s choir at a basketball game
or at the singer’s choice concert.
Robe Update: PO has gone through to Hoffman
Brothers. If the robes come in prior to
March 7th, boosters will need to come in to help inventory the robes
so that we may debut them at large ensemble.
The boosters will need to cut a $2,700 check to cover the robe cost
amount above the budget from the school.
The order is in process. A
delivery date is to be determined.
Spring Concert: We discussed having a cake
reception following the spring concert to allow people a chance to mingle. Perhaps we could meet in the fellowship hall
downstairs. A suggestion was made to use
a tablecloth and have each of the seniors sign it. This could be brought back every year to
continue to fill.
Snack Sales: Snack sales are coming up soon. Thanks to everyone for stepping
up to cover
all of the dates. www.SignUpGenius.com/go/409084EABA92CA75-fhhs3
KC Trip: The itinerary is a go. The money for the trip is due before
spring
break. Chaperones
are $205 and students are $125. The
choir will be staying at Comfort Inn & Suites in downtown KC.
Senior Gifts: Mary and Pat will meet with Karey
to discuss ideas for a gift. The budget
allows $20 per senior.
Choir Picnic: May 18th at 5:00pm at
the Cottleville Park Pavillion.
2014 – 2015
Booster Officers: The following positions were open
and voted to be filled:
President – Mary Hediger
Madrigal Coordinator – Karen Kaminski
Treasurer –
Secretary –
Volunteer Coordinator –
Fundraising Coordinator – Handled by
at large members?
Fundraising: Possible fundraising opportunities for next year include
Rascal’s game, scrip fundraising, Christmas wreaths, cake pans, Dave & Busters
night. We are open for additional
fundraising ideas.
Next Executive Meeting – March at 6:00 at Panera
Important
upcoming dates -
3/1/14
District Solo/Small
Ensemble Contest Fort Zumwalt
East
3/7/14
State Large Ensemble
Contests Fort Zumwalt
South
3/31 – 4/4/14 Snack Sales
FHHS
4/11 – 13/14 Festival
in the Park
Kansas City
4/24
Spring Concert
Zion Lutheran Church
The executive meeting adjourned at 6:30pm. The booster meeting adjourned at 8:00pm. ___________________________________________________________ FRANCIS HOWELL HIGH SCHOOL CHOIR
Minutes of the Executive Board Meeting
http://www.fhhschoir.org/index.html
November 25, 2013
A
meeting of the Executive Board of the Francis Howell High School Choir was
held at 6:30pm on Monday, November 25, 2013 at Panera on Mid Rivers.
Those
in attendance were: Karen Snider
Karen Kaminski
Karey Fitzpatrick MaryHediger
Michelle Cummings Lisa Hutson
Rene Cope
Pat Hutfless
Scheduling.
Executive
Meetings: 1/27, 2/24, 3/31, 4/28
Booster
Meetings: Immediately following Exec
Meetings 1/27 and 3/31
Madrigal
Rehearsal: Dec 4, 2013
Madrigal
Rehearsal: Dec 11, 2013
Madrigal
Dinner: Dec 13 & 14, 2013
First
Fest: Feb 21, 2014
Snack
Sales: Feb 10-13, 2014 & Mar 31 –
Apr 4, 2014
District
Solo/Small Ensemble Contests:
March 1, 2014 at Fort Zumwalt East
State
Large Ensemble Contests: March
7, 2014 at Fort Zumwalt South
Acapella
Invitational:
Festival
in the Park: Apr 12-13, 2014
Spring
Concert: April 24, 2014 at Zion Lutheran
Church
State
Solo and Ensemble: May 3, 2014 at Mizzou
Singer’s
Choice Concert: May 15, 2014 at FHHS Auditorium
Picnic: May 18, 2014
Cardinal’s
Tickets: Kurt
has been contacted by the Cardinal’s to select a date to sing for next
season. He asked for dates in
September.
Treasurer’s
Report: – Karen Snider had no formal
report to file. Admissions at the fall
concert totaled $1,200. Several new
choir fees have been turned in. Karen
is working on updating the files so that Karey can present the student with
late fines by the end of the semester.
Taxes have been filed. D&B
fundraising night has been finalized.
A check has been cut, and we are waiting for its arrival. We bought a new script for the Madrigal
dinner. We have purchased 2500 bags at
$500 to sell at $0.50/ea at Madrigal dinner if people need something to carry
their goods home in.
Fundraising: n/a
Madrigal
Dinner: Moving soundboard to the back of the room. We need 2 sets of peddlers for 50/50 and
raffle. We also should have a person
at the raffle table. Mary is looking
for baskets to put items in. Reservations
are running ahead of last year. We are
going to add a jar at the raffle table to collect funds to help with medical
costs for Michael Batham. Karey needs
three new microphone stands. Karey is
working on the program. Outside
advertising is coming along including Mid Rivers. Out & About for future resource. Chorus peddling ~ 16;
Treble Choir serving
~34; Women’s Chamber gophers/caroling ~15; Concert Choir peddling ~30;
Chamber Choir court. Chamber Choir –
4:00 arrival; Servers, gophers, carolers – 5:00pm arrival; Peddlers – 6:00pm
arrival. Sign Up Genius link for donations
- http://www.signupgenius.com/go/409084EABA92CA75-madrigal3. Volunteer Sign up link - http://www.signupgenius.com/go/409084EABA92CA75-madrigal4. Catering booked. Lighting order needs placed same as last
year. Tables and chairs have been requested. We may need to rent them next year. The school district has
been eliminating
the ones we use as they age and not replacing them. Building use and kitchen staff requests
have been made. We still need a dinner
for the volunteers/Chamber choir Friday night.
Madrigal Costumes: Karey will follow up with Bonnie to see how
the costumes are going.
New Robes: Karey selected Hoffman Bothers
in Owensville, MO. Cost is $20,700 and
they will personally deliver the robes because we are local. Karey is submitting the bid on 11/26. The bid will
be on the board of education
docket for 12/19.
New
Items: None
Next
Executive Meeting – January 27th at 5:45 in the FHHS choir room
Important
upcoming dates
-
12/4/13
Madrigal Rehearsal
FHHS
12/11/13
Madrigal Rehearsal
FHHS
12/13/13
Madrigal Dinner
FHHS
12/14/13
Madrigal Dinner
FHHS
The
meeting adjourned around 7:45pm.
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